IS YOUR DATA SECURE?

Information is one of your most valuable assets.  What steps can you take to keep your data safe?
Corporations
  • Put someone in charge to implement controls.
  • Create information security policies with written guidelines for employees.
  • Change passwords frequently.
  • Make sure data back-ups are done regularly, preferably daily.
  • Conduct periodic risk assessments to determine potential vulnerability.
  • Make security processes fun to follow.
Individuals

It’s prudent to be vigilant with your personal systems. Here are some reminders:
  • Back-up data frequently for laptops and home computers.
  • Change passwords often.
  • Use “strong” passwords that combine eight letters and numbers.
  • Delete file sharing and instant messaging software you no longer use.
  • Delete cookies and delete temporary Internet files regularly.
  • Don’t open attachments emailed by someone you don’t know.
  • Keep anti-virus software up-to-date.
Pay attention to your personal financial data to avoid identity theft. You are legally entitled to receive a free credit report from each of the three credit bureaus (Equifax, Trans Union, and Experian) every year.
Most important, be aware that people make money by selling all types of information. Third parties look for weak links. Do what it takes to keep your corporate and personal data secure.


This week’s tip came from the March 22nd Talks Business Internet radio interview with Kimberly Pease, vice president of Citadel Information Systems.



Advertisements

THE POWER OF ORGANIZING

Is there a stagnant pile of papers, files, articles, notebooks, business cards, magazines and other unfinished business on your desk?

Material objects have an energy. Clearing clutter will open your space both physically and mentally.

Studies show that a cluttered workspace can prevent you from being productive, while clear areas allow your mind to be more open and creative. It is easier to be in the flow.

A stack of clutter requires time and attention. New potential clutter appears daily as mail keeps coming, new projects are created and miscellaneous items just find their way onto our desks. Clutter generally refers to collected matter that is stuck in the stack.

In business, clearing clutter allows you to be perceived as an organized and productive professional. What you create in your office, or personal workspace, is a reflection of your internal processes.

Clutter clearing allows you to create a space for new objectives you would like to achieve. The best way to clear clutter is to discard useless items, make the time to buy new shelves and filing cabinets, as well as utilize other organization systems.

HAPPY SPRING CLEANING!

MANAGING UP – MANAGING YOUR MANAGER

Everybody reports to somebody. How can you best work with your manager to achieve the best business objectives?

  • Communicate often. Keep your manager in your loop.
  • Be aware of your manager’s style and how he/she likes to receive information.
  • Keep your manager updated regularly on project status.
  • Know when to best discuss issues regarding people or resources.

Is it best to agree or disagree with your manager? Agreeing is easy.

Disagree and you may need a business case to state your thoughts and opinions. How could your conversation impact your team, business units or clients?

Most important, consider benefits and the best interest of the company.

Managing upward can be creative. It can also be stressful.

When speaking to your manager, anticipate outcomes. Don’t spring surprises. Ask  for help if you need it.

Small talk and getting to know your manager as a person can be to your advantage. Creating a personal relationship within a professional enviroment can only put you into an advantageous situation.

Growing your team? Afraid of hiring the wrong person?  Not sure how the hiring process works? Give us a call at 818-222-0300.



MICROMANAGED?

Everyone cringes at the idea of working for a micromanager. What does this mean?

Micromanagers pay excessive attention to minor details. In practice, this means managing at a level far lower and more detailed than necessary or appropriate.

Micromanagers think they are just doing their job. If you are feeling micromanaged, consider why.

 

  • Does you manager feel confident in your performance?
  • How does your manager know that projects are running smoothly and workflow is on schedule?
  • Have you given your manager a reason to distrust you?

Keep your manager updated regularly.

 

As a manager:

 

  • Keep your team updated on changes in internal politics and economic developments.
  • Hold regular meetings where everyone is included and can voice an opinion.
  • Ask for support.

 

Most important, provide the tools and allow the very competent people you have hired to do their work.

We all know that everyone makes mistakes and there is a learning curve in every new position. Micromanaging can cause an organization to stagnate.

Trust in the people you employee and they will not let you down.